DO & CO DO & CO

DO & CO The Gourmet Entertainment Company – A passion for hospitality culinary delights on every banquet floor and in the sky: As a listed Austrian company with the three business segments of Airline Catering, International Event Catering, and Restaurants, Lounges & Hotels, we offer gourmet entertainment all over the world. We operate 31 locations in 11 countries on 3 continents, maintaining the highest standard of quality in both our products and services. We refine the classics, develop the unknown and grow constantly – sometimes beyond our own expectations. The most important ingredient in our premium recipe is our staff of 11,000 employees, each and every one of whom has a strong personality and a passion for hospitality. They shape our company with their personal dedication and commitment. We give our all to provide them with an environment in which they can realize their full potential.

New York | Chicago | Los Angeles | London | Paris | Milan | Barcelona | Frankfurt
Düsseldorf | Berlin | Munich | Istanbul | Kiev | Warsaw | Seoul | Vienna

The DO & CO New York team currently consists of approximately 800 employees. We are looking for an

Administrative Assistant

Our Administrative Assistant is responsibilities for providing administrative support to ensure efficient operation of the office and supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Must be familiar with the variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately delivered with high quality and in a timely manner. Ability to direct and lead the work of others as needed and rely on experience and judgment to plan and accomplish goals with a wide degree of creativity and latitude is expected. This position will work out of our NY location in Jamaica Queens, NY (near JFK airport).

Responsibilities

  • Be part of an energetic team, creating gourmet products served to thousands of passengers daily, on the World’s best International Airlines
  • Maintain contact lists
  • Organize and schedule meetings as needed
  • Produce and distribute correspondence memos, letters, faxes and forms as instructed
  • Receive, sort and distribute designated mail
  • Generate reports and assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system for easy access and reference
  • Book travel arrangements as needed in a cost-effective and timely manner
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Answer phone calls and provide information by answering questions and requests via email or phone as needed
  • Take meeting minutes
  • Responsible for any needed research and creation of related presentations
  • Ability to handle multiple projects
  • Order office supplies, maintain supplies inventory and replenish as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Book conference calls, meeting rooms, taxis, couriers, hotels etc.
  • Cover the reception desk when needed
  • Ability to handle sensitive information in a confidential manner
  • Coordinate any needed office procedures
  • Develop and update administrative systems to ensure and safeguard efficiency
  • Resolve administrative problems or complaints as they arise in a timely manner
  • Manage staff appointments/meeting room schedules
  • Coordinate repairs of office equipment
  • Greet and assist visitors
  • Provide Service Support and assist at Menu Presentations

Qualifications

  • High school diploma or equivalent; college degree preferred
  • Work experience in hospitality (“front of house”) setting
  • Experience in administrative and office support including managing inventory
  • At least 5 years’ experience in the field or in a related area
  • Knowledge of office management systems and procedures
  • Strong organizational, planning skills and time management skills
  • Ability to multi-task, prioritize work and work well in a fast paced environment
  • Attention to detail and problem solving skills
  • Ability to work well in a team as well as independently
  • Strong interpersonal, communication and written skills
  • Ability to work with individuals in different functions
  • Passion for working within an international team
  • Hands-on approach, self-driven and dedicated personality
  • Proficient in MS Office

We offer

  • A renowned, international company, offering a stable workplace with great career opportunities and a diverse and dynamic work environment
  • Support for continuous professional development
  • Excellent pay and a great comprehensive benefits package
  • Performance-based compensation
  • Cafeteria on site, free of charge

We look forward to receiving your application (if you are eligible to work within the US). Help shape the spirit of DO & CO!

DO & CO New York Catering, Inc.


Human Resources

149-32 132 Street
Jamaica, NY 11430
Tel.:+1 718 529 4570
www.doco.com

This job description is not exhaustive of all job responsibilities. Other tasks may be added by the Management according to business requirements.

If you need an accommodation because of a disability for any part of the employment process including the application process, please contact us via fax, mail, e-mail or telephone provided on the job advert, and let us know the nature of your request and your contact information.